Volunteer PA to Founding Trustee

Location: Lymington (Home of Founding Trustee)
Time commitment: 2 - 4 hours per week 

We are seeking a reliable, highly organised and discreet volunteer Personal Assistant to provide administrative support, dedicated to our Founding Trustee.

This is a trusted role for someone who can help manage a demanding daily workload, maintaining important relationships while ensuring essential communications and actions are handled promptly and accurately, particularly when the Founding Trustee is overseas.

Key responsibilities:

• Monitor the multiple email inboxes.
  
• Filter emails and identify matters requiring urgent attention.
  
• Draft and where authorised, send responses in the Founding Trustee’s established tone and style.
• Maintain an accurate database of actions, priorities, deadlines and follow-ups.
  
• Help manage correspondence and regular contact with major funders, supporters, carers and other key stakeholders.
• Follow up outstanding matters and ensure commitments are not overlooked.
  

Skills

About you:

• An excellent written communicator with the ability to draft engaging correspondence.
  
• Highly organised, dependable and attentive to detail.
  
• Confident using email, CRM, Excel and Word
  
• Able to prioritise tasks and excel under pressure.
  
• Comfortable working independently and taking initiative within agreed boundaries.
  
• Sensitive and tactful when communicating with funders, carers and other stakeholders.
  
• Trustworthy and committed to maintaining confidentiality.
  

Previous experience as a Personal Assistant, Executive Assistant, administrator, secretary or similar support role would be helpful.

Location and commitment:

The role is based primarily at the home of the Founding Trustee - Lymington, with an occasional requirement to work from our Lymington office. 

We are looking for a minimum commitment of 3 hours per week, with some flexibility during busy periods.

Confidentiality and safeguarding:

This position will involve access to confidential and potentially sensitive information. The successful volunteer must follow the organisation’s confidentiality, data-protection and safeguarding procedures at all times. References and appropriate background checks will be required before the role begins.

What we offer:

• A meaningful role supporting the work and vision of Hammersley Homes.
  
• A thorough induction and clear guidance on responsibilities and authority.
  
• Ongoing support from the Founding Trustee and the Office Manager.
  
• Reimbursement of agreed out-of-pocket expenses.
  
• The opportunity to gain valuable experience in the charity sector.
  

How to apply:

Please register your interest in this role today.